Instructors

Braille Conversion Service

LAS is pleased to announce that we offer a Braille Conversion Service!!  If you need Braille produced for an event or presentation, please get in touch with us.  There is a nominal charge to cover production charges.  $1/ page printing and $4/book for binding, course-related content are produced at no cost.

Library Accessibility Services (LAS) will review, error check, and apply closed captions for any Echo360-enabled course that has a student with deaf or hard-of-hearing accommodations. Otherwise, you may proactively wish to apply this automatically-created transcript as captions to your lectures by following a few simple steps as outlined in the links provided along the side of the webpage. 

Described Video (DV)  

Described Video is the narration of the visual elements of an audio-visual program.  This narration allows the listener to paint a mental picture of the setting.  Videos that have been described will have a D with two semi-circles radiating from the round side of the D.  This is the universal symbol for Described Video.  

While Described Video is the process of adding narration after the material has been written, Integrated Described Video (IDV) includes the DV process into the scriptwriting process. It is part of the dialogue rather than narrated over the script.  For more information, please see the links in the menu on the right.

Described Video is useful in many ways:

• for those with a visual impairment 
• as auditory learning aids
• for language development
• as audiobooks
• for those on the autism spectrum

Described Video can be requested through the Described Video and Captioning Request Tool for students as part of an accommodation.

Accessible Information in Education

Under the Information and Communications Standards, producers of educational materials must make textbooks and any other educational or training materials available in accessible formats by January 1st, 2020. For instance, accessibly produced materials include:

• Handouts or lecture notes
• Student records and information on program requirements
• Visual classroom materials such as maps or globes

Equitable and Timely Accommodation

Educational institutions must provide accessible versions of all bought, borrowed, or created materials made available to other students in a timely fashion. Regardless of whether materials were required or optional, accommodated students must not unduly wait to receive material already available to their peers. 

How to Make Educational Materials Accessible

Institutions may make some materials accessible themselves. For instance, school staff can:

• OCR image-only PDF documents using Adobe or SensusAccess type software (link on the right)
• Provide multiple ways to access content (online, PDF, Word)
• Photo-copy handouts with enlarged font
• Emboss them on a Braille printer
• Post course outlines or calendars on websites
• Record audio versions of print book excerpts
• Provide alt-text for images, or graphs
• Create tactile maps, diagrams, or pictures
• Provide captions for videos
• Provide transcripts for audio

Alternatively, institutions may need to contract third-party companies to produce other materials, such as Braille textbooks or tactile maps. Producers of educational materials must provide accessible or conversion-ready formats to assist in conversion processes. Producers who cannot make material accessible must provide a valid explanation of why this was not possible and provide summaries of the non-convertible aspects. 

Read more on this and the AODA.

To help ensure students receive their textbooks on time, instructors can:

• submit textbook adoptions as soon as possible
  • it can take 4 - 6 weeks to produce a textbook.  If we can obtain the book quickly, the student is able to keep up with the class
• post the course outline, with chapters, as soon as possible
  • we use the course outline to prioritize the order in which we work on transcription.  
• Contact us if you are putting material on reserve
  • we can proactively obtain a copy in an accessible format through ACE
• submit tests and exams as soon as possible
  • we work with the test and exams section of SAS in the production of braille tests.  To ensure the highest quality exams, please submit to SAS by the due date given.
• use SensusAccess to convert documents before posting them to your website or Avenue
  • SensusAccess converts a variety of documents into a variety of accessible versions of themselves.  
  • visit SensusAccess to give it a try