Book Media Creation Resources and Equipment

Book a camera, tripod and/or portable green screen for 24 hours!

Book the audio recording booth, anedit studio, the green screen room/media classroom, or the presentation practice space!

Book a gaming station!


Book Media Creation Resources and Equipment

Policies

Policies

General

  • The booth must be booked prior to use. You will receive a confirmation email once the booking has been processed.  Go to the audio recording booth booking form to book the room.
  • A valid McMaster ID card must be presented in order to check out the booth and equipment.
  • The booth is only to be used for recording. Post production work is to be done on the main computers.
  • You are expected to bring your own external media to save your files.
  • Food or drink is NOT permitted in the booth.
  • Report any issues with the equipment immediately to the Help Desk.
  • Make sure to check back in at the Help Desk when you are finished. Failure to do so will result in overdue fines.

Currently, the recording booth is not fully accessible (we are working on it). To book an accessible recording space, please book edit suite (L415).

Bookings

  • A maximum booking of 2 hours per day. If you need longer time, please contact the Manager (moorer@mcmaster.ca) to extend your booking.
  • Bookings finish 30 minutes before the Centre closes.
  • The booth can comfortably fit 2 people, possibly 3. For larger groups, please book one of the edit suites (L415-L416).

Helpful Hints

  • For audio recording, prepare and rehearse your script ahead of time.

    General

    All equipment bookings require approval. Request equipment bookings at least 24 hours in advance (for weekend and Monday bookings,
    book by Friday morning)
    . Last minute equipment booking requests are not permitted.

    • Camera equipment must be booked in advance.
    • Bookings are limited to ONE camera and ONE tripod at a time.
    • Bookings are 24 hours or less, with one day minimum between bookings. Check your confirmation email for full details.
    • Equipment is not booked unless you receive a confirmation email

    Borrowing Policies

    • Only the person(s) listed in the booking may check out the equipment at the time of the booking.
      • Anyone can return the equipment, as we do not need to see ID with returns.
      • All equipment must be checked out and returned to the Lyons New Media Centre Help Desk. Do not return it to the main desk on the first floor of Mills.
      • Be prompt in returning equipment.
    • Recharge the camera before returning it.
    • Remember to grab your files and remove them from the camera's SD card.
      • Do this before returning the camera. We cannot check the camera back in until the SD card has been returned to the camera.
    • Camera equipment cannot be removed from your account if returned with missing components. Ensure all pieces are present in the carrying case before returning equipment.
    • The cameras come with one SD card when borrowed. Lyons does not provide additional SD cards or larger SD cards. This responsibility is on the borrower to provide additional storage if needed.
      • Another option is to film at a lower quality to be able to fit more on the SD card.
    • Report any broken equipment immediately to the Manager.
    • Need to cancel your booking? Drop us an email to let us know.

    General

    • Maximum capacity per edit suite: 4 people
    • The Edit Suites should be used for media creation/editing/recording or using the audio-visual equipment only.
      • Meetings and study sessions are not permitted in these rooms.
    • No food or drink is permitted in the Edit Studios.
    • Users are expected to bring their own external media with them to save their files at the end of their bookings. Lyons does not provide these external media devices, nor are we responsible for lost or corrupted files.
    • Do not unplug anything in these rooms.
    • For help using the listening/viewing station in Edit Suite L416, please refer to the manual left in the room or ask for assistance at the Help Desk.
    • Do not use the computers in these rooms for anything other than media creation/editing.

    Bookings

    • The Edit Studios (L415, L416) & Presentation Practice Space (L418) may only be booked for 2 hours per day per group.
    • These rooms need keys, which can be checked out at the time of the booking at the Lyons Help Desk (in the middle of the Centre).
    • Any additional equipment borrowed must be returned to the Help Desk promptly along with keys, at the end of the booking.

    Late Fees

    • There will be replacement fees for lost/damaged keys and/or equipment.
    • There are also fines for returning keys & equipment late. (Equals $5/hour or part hour overdue.)
    • Rooms may only be used for the booked time, so be sure to lock up and check back with the desk staff promptly at the end of the booking.

    General

    • Maximum capacity: 13-15 people
    • The room will not be unlocked until the person who booked the room has arrived.
    • Special permission must be granted by the manager for use of the computer equipment, and is not generally included with green screen bookings.
    • Do not unplug any computer equipment, the laptop cabinet or SMARTboard.
    • Lights may be turned off for green screen/filming/photography purposes, but there are additional "emergency lights" which cannot not be legally blocked or blacked out.
    • Planning and editing for film/photography shoots should be done before and after the green screen room booking, leaving the booking for just filming.
    • At the end of every booking, the furniture must be set back up in a classroom setting.
    • This room is not soundproofed so be mindful of volume levels.
    • Begin packing up and resetting the room 5-10 minutes before the end of your booking. Be prompt in leaving, but also remember to check back in at the Help Desk to avoid fines.
    • This room cannot be booked for meetings or study sessions.
    • Food/drink is permitted in this room.
    • Bookings are limited to four hours per group per day.

    General

    • Maximum capacity: 6 people
    • This room is not soundproofed so be mindful of volume levels.
    • You may hook your laptop up to the monitor affixed to the wall (both VGA and HDMI connections are available).
    • Bookings are limited to two hours per group per day.
    • Food/drink is permitted in this room.
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