Archiving Data

Some Canadian and international journals require authors to archive and/or share raw and/or processed data in order to publish a study. 

To archive your data it should be well-documented and appropriately formatted so that it can be understood and made use of in the future. For more information on data archiving and preservation we suggest visiting the University of Oregon’s best practices.

Data centers and research data repositories are common locations where researchers archive their data for long-term access. The McMaster Library Maps, Data, GIS Department and many researchers on campus make use of Scholars Portal (SP) Dataverse. SP Dataverse is a multidisciplinary data repository housed at the University of Toronto through the Ontario Council of University Libraries. With SP Dataverse researchers are also able to self-archive their data and still remain in control of it’s access and distribution. Should you choose to archive and maintain your own research data using Dataverse get started by checking out our comprehensive user guide.


How can the Library Help?

Should you have any questions that are not covered in the relevant Frequently Asked Questions section or require any assistance with Dataverse, other repositories, or best practices through the archiving process please contact and the McMaster University Library Maps/Data/GIS Department would be pleased to assist you.

Frequently Asked Questions (FAQs)

What repository is best for my data?

The McMaster Libraries is using Scholars Portal (SP) Dataverse as a central location for research at McMaster. Scholars Portal Dataverse is a service of the Ontario Council of University Libraries and is hosted right here in Ontario. You might find using SP Dataverse advantageous because it is tailored for multi-disciplinary research and the McMaster Libraries are best equipped to support you in utilizing this service. Despite the library's inclination towards Dataverse there exist several discipline-specific data repositories that you might find better suit your data and your objectives for archiving and sharing it. Both DataBib and the Registry of Research Data Repositories can help you find the best discipline-specific repository for your data.

Is my data secure in Dataverse?

Dataverse provides a backup copy of your files for safekeeping and allows users to create their own terms and restrictions for data use and access.

Do I still retain the rights to my data after it is put in Dataverse?

When you put your data in Dataverse you retain your intellectual property rights over the data, but license Dataverse to archive and provide access to your data.

Do I need to share my data publicly if I put it in Dataverse?

No, you as the owner of the data are able to adjust the permissions and sharing settings associated with your Dataverse, study and data files to determine who will be able to access your data and view your study. This means that you can choose to share your data with only your research group, other colleagues, or not at all.  

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